Your HR Department is using SAP R/3 to manage and track employees. However, your HR Department still maintains a paper based employee file on all it’s past and present employees and it continues to add to these files on a daily basis.
This creates a filing and retrieval challenge as the employee folders are not tied in anyway to the corresponding employee Master Record or the proper employee Info-Type or Sub-Info Type. Managing paper storage is cost, time and resource intensive. Such costs include physical storage equipment, storage space and resource costs to file and retrieve the documents. In addition to these costs, there is no way to determine if an employee folder is missing or if an employee folder is incomplete without a time consuming and costly, but very necessary audit.
Time to find and retrieve important documents can become a huge liability, especially in today’s strict regulatory and compliance oriented environment. Misfiled or lost documents are no longer just an inconvenience.
Using ArchiveLink™ in SAP R/3 allows linking of an electronic document or image directly to the applicable employee, employee Info-Type, or Sub-Type. With our expertise, your documents can be securely stored, retrieved and viewed directly from within the context of the Personnel Master Record. For example, clicking on the display facsimile button under extras in PA30 will display all the electronic documents and images linked to that employee. A simple click from there will display specific documents and allow you to view, print and/or email those documents.
Interested in finding out more about the document imaging in HR? Please see the datasheet
"SAP HR Document Imaging"
