Audit-It for HR

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 The Audit-It for HR Solution provides human resource personnel a valuable tool for managing all documentation related to their employees.  The Audit-It for HR solutions is designed to be used by companies that have started to image their employee folders. 

 Business Needs -  "The Problem"

 HR departments often have the need to know in advance what they don't know.  That is, HR departments assume based on sound business process that every employee has every required or mandated file in his or her employee folder.  The sad reality is that this is not always the case.  The process is only as good as the people who are running it, and any time a process has multiple human touch points, the risk of error or in this case missing documents increases.  Every HR department would like to say that they have recorded and filed every employees W-4, I-9, or other legally required document.  The truth, is unless you physically go through every employee folder and audit it, there is no way to be certain that you have all the required records.  Who has the time to, perform such annual audits?  The answer is.....very few of us. 

Solution:

 Audit-It for HR is a document imaging audit solution for HR personnel.  It easily and quickly identifies employees missing, critical HR documents, such as I-9, W-4, company policies acknowledgements, and certifications, and gives the HR department the ability to "know what they typically didn't know" in a paper based environment.  

Here are some of the benefits of the Audit-It for HR solutions:

  • Robust selection screen that allows you to audit up to 5 different document types at once and includes over 30 selection fields. 
  • Quickly and easily identifies records with missing support documentation based on Archiving document type.
  • Easily identifies those employees that are in or out of compliance with color coded symbols
  • Ensures required documentation is linked to the appropriate employee and/or Info type within SAP.
  • ALV Grid allows users the flexibility to sort, filter and remove/add columns for quick analysis.
  • Drill down capability into the HR employee record, while maintaining SAP authorization

By implementing Audit-It for HR, companies greatly improve employee relations by ensuring that all relevant information is linked to the correct employee and Info-Type and gain confidence that they are in compliance with both internal corporate police and external legal regulations.