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Norikkon’s APay Suite is a one-stop-shop solution for automated processing of incoming invoices in SAP®. APay streamlines the entire lifecycle of an Accounts Payable invoice from capture to payment and provides exceptional end-to-end visibility.
APay Suite provides a powerful application environment for an organization to process invoices in the most efficient way possible. It also serves as a management tool to monitor invoices and invoice workloads. Most important, APay Suite provides accurate real-time analyses of invoice cycles, status and cash flow. Norikkon’s APay Suite is comprised of APay Center and APay Ledger with optional add-ons: APay Mail, APay Vendor Notification and APay Portal.
APay Center is a robust automated invoice processing solution. Advanced workflow and data validation occurs providing automation for 3-way match, missing coding information, duplicate check, and other criteria. APay Center automatically routes exceptions to the appropriate user or user group for further processing inside of SAP or directly in APay Center.
The key to APay Center’s power is its dashboard. Through this central location, SAP work items can be processed directly rather than using the SAP Inbox; analytics can be performed to better understand cash flow and process flows; archived documents can be easily downloaded or printed to meet audit requirements; and services for object (GOS) is accessible for late archiving of documents or adding notes. In addition, Accounts Payable staff can intervene in the process flow to raise exceptions or post directly to SAP standard transactions. Norikkon is continually enhancing the functionality within the APay Center dashboard. The latest addition offers a graphic analysis tool which allows the user see results of analysis directly on their computer screen.
Companies that process a lower volume of invoices annually will reap the most benefit from APay Ledger, a smaller-scale version of APay Center. The use of APay Ledger, in conjunction with a basic learn-from-template OCR/ICR application, provides an efficient automated purchase-to-payment solution. As functional requirements increase, APay Ledger can be
upgraded to APay Center.
Through this module, users can manage invoice approvals and exception handling via email. By implementing this functionality, approval users do not need to log on to SAP. The approval process can be performed online or offline at their convenience. All emails can be archived and linked to the relevant accounting documents in SAP to provide a complete audit trail.
Vendor Notification reduces vendor inquiries by automatically sending status updates to each vendor. Through this process, an email is automatically generated notifying the vendor at key process points. Through configuration, a vendor can be sent a different notification depending on process point (i.e., received, in process, approved and rejected with reason.) Using this module not only improves vendor relations, but also significantly reduces employee time wasted researching vendor inquiries.
APay Portal provides management with an Internet monitoring and reporting tool. The same dashboard view allows management to monitor invoices and productivity in real-time outside SAP R/3.
APay Portal provides a chart view or real-time business intelligence view. These chart views are an overview of all active invoices within SAP and reflect status analysis, processor productivity, daily volume, cycle times, and due date analysis. Additional charts can be added to fulfill an organization’s requirements.
APay Suite's Key Features
Two choices:
APay Center or
APay Ledger