A/P OCR Solutions
Verbella CMG offers custom Accounts Payable solutions using Kofax Ascent for Payables in conjuncton with SAP workflow,
in order to optimize the A/P invoicing process. Kofax Ascent for Payables allows companies to automatically classify documents using
logical rules and then use this same rules-based logic to extract key header information such as PO #, Invoice Number and dates. This
same OCR engine can also extract line item information such as quantity, amount and item description. After recognition the documents
are sent through a validation process, where only those fields that did not exceed the configurable confidence level are presented
to the end users to verify. It is now at the "Release" stage, that there are several options available. The images and the corresponding
data file can be released directly to the 3rd party content management systems or to the network where they will be available for
processing by SAP ABAP programs. Once the images and data have been released, there are several integration scenarios available.
AR4ERP
Release scenario- In this scenario the images are stored first and then using SAP workflow, workitems are created and routed to org
unites where they are to be processed. When the workitem is executed the transaction is launched pre-filled with all the data extracted
from the OCR process.
Automatic Parking scenario- Here the images are stored and the extracted information is used to create "Parked"
SAP documents. These parked documents are then routed to specific users based upon standard SAP workflows to be posted.
Automatic
Posting scenario- If enough information is extracted via the OCR process, the images can be stored and the extracted data can be used
to automatically post the document in the background. Documents that fail to post are automatically parked and routed for further
processing.
Ledger solutions scenarios- For customers that use the dolphin's PTS solution, the IXOS Incoming Invoice Ledger (IIL)
or Vendor Invoice Management (VIM) solution, or the Norikkon APay Center, the extracted OCR data can be used to populate the ledger
and replace the time consuming manually indexing process that is standard with both these process.
As a result of the reduced data
entry, processing time is reduced significantly and accuracy increase for all the scenarios and as a result of the finished process,
all the images are linked via SAP's ArchiveLink, to the appropriate SAP transaction.
For more information on Document imaging for
A/P please see the the data sheet
"SAP Conent Server for AP"
For those customers interested in improving their existing ledger solutions,
please see the data sheet
"SAP AP Ledger Solutions"
